Privacy Notice Version 1.2 July 2018
This Notice is designed to explain how and why information about you will be used by Oxfordshire County Council. The council may update this Notice at any time and may also notify you in other ways from time to time about the way that we use your personal information.
The council collects personal information in order to perform services which we provide as part of our statutory functions. Where services are not part of our statutory functions, we may seek your consent to collect and process your personal information.
We will use your information to create a case record for you and we are responsible by law for decisions relating to the security and use of your personal information.
To ensure that your information is used appropriately and that your privacy is respected, your personal information will be held and used in compliance with the requirements of all applicable legislation. This means that:
To help ensure that we provide you with the best possible services, other organisations often work closely with us. It may therefore be in your best interests for your information to be made available to these organisations. In addition to this, we may be required by law to share your information with some of these organisations. Typically, depending on the circumstances, we share information with the following types of organisations:
Some of our services are provided by organisations working on behalf of the council or in partnership with the council, such as care providers or charities. Your personal information may be passed to one of these organisations when required in order to perform the service. However, the council will still be responsible for your information, its security and what happens to it.
Where we do share your information, we will take steps to ensure that those it is shared with keep your information secure, and that they also comply with the legislation.
In addition to having the right to be informed about how we will use your information, you have the right (free of charge) to the following:
In addition to the above, if we have no legal basis to process your information other than the fact that you gave us your consent, then you have the following additional rights:
If you wish to see the information we hold, or if you believe that any information we hold is out of date or inaccurate, or you have additional information that could affect any services we provide to you, please contact 01865 323589 or use the online form at:
The Council’s Data Protection Policy can be found at:
Please speak to your usual contact in the council in the first instance. If you are still unhappy, you may contact the council’s Data Protection Officer as follows:
Information Management Team
Oxfordshire County Council
Email firstname.lastname@example.org You can also complete the online complaints form on our website:
You also have the right to appeal to the Office of the Information Commissioner which is the UK regulatory authority for data protection issues. Visit www.ico.org.uk or telephone 0303 123 1113.
This website uses Google Analytics, a web analytics service provided by Google, Inc. ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States.
Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.
Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google.
By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.
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Thank you for taking the time to read this Notice.
This information can be made available in other formats if required.